8 minutes

Content Management Systems Defined


Eye-catching style, a curious framework, and fascinating content are the substances of every effective website. Most people want to make their own website, but they are usually not experienced enough in all these areas.

As not all internet marketers are web designers, they may have to study up on how to make even the tiniest changes on their website. Some may find it interesting, while many may get frustrated by the undesirable process and give up the concept of having a website. If you are not a professional web designer but would like to create websites, then a content management system (CMS) is all you really need!

What is a Content Management System?

Content management systems were designed to address content posting abilities. A content management system allows you to make and save content in a distributed database. It then controls the connections among content items for you. Finally, it guarantees that each content item is linked to the right design sheet when it is being published. Some content management systems also offer features to monitor the position of content items through editorial procedures and workflow.

By using a content management system, article writers and the organizations can benefit from a variety of advantages. For instance, they can:

  • Write and post articles in a conventional structure without having to know HTML or other languages;
  • Coordinate the effective work of group of editors and writers (e.g., by guaranteeing that only one individual is modifying any personal content item at a specific time);
  • Control the marketing and excellence of articles (e.g., by guaranteeing that the appropriate design content are used).
  • Save the content item in several different websites and types.

What a CMS Does

Developing Content and Separating Design

Content management systems add powerful functions like image exhibits and modifications to the finished layout of your webpage. Effective content, forums, and marketing banner ads can also be changed. It is perfect for professionals and the different groups handling your online business!

No Specialized Understanding Required

Managing your powerful website and upgrading the content frequently have traditionally required the use of programming and computer languages. CMS allows customers who have no concept of HTML to have complete power over their webpages.

Several blogs, wikis, and publishers presenting several writers are permitted to work at the same time without any barriers to one another. For different writers, authors, and marketers, each can bring out their process in generating excellent content.

Dynamic User-friendly After-sales System

The powerful software foundation provided by the CMS helps with upgrading or including content quickly and simple. Although fixed sites need to install complete webpages, modifying the shown information with the HTML and then publishing it back, CMSs can result in decreased time and the reduced mistakes through previews and cause assessments.

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Complete Control

People know your company better than anyone else. No matter how much you try to persuade programmers thoughts or goals, you will always remain one step behind in traditional web publishing. CMS gives you complete control over the content of your website.

Consistent Website Layouts

With CMS, all webpages on the website have the same simple look and feel as other webpages. This function is valuable for those who have several writers publishing content on their webpages or weblog owners giving their opinions.

Auto-Generated Choices and Links

With CMSs like Joomla Camping area and WordPress, all choices and sub-menus instantly stay in one line with the hyperlinks of their parents and are available wherever their parent hyperlinks are present. So you will always discover them together within the website.

No Damaged Links

Older webpages that are removed or eliminated for whatever reason will have no record at all as all hyperlinks are produced and eliminated instantly. No webpage means you have no link and obviously no webpage routing mistakes on your site.

Extensions and Plug-ins

One of the amazing shiny functions of content management systems is extensions and plug-ins. If you want to incorporate any additional items, like banner ads, registration assistance, shopping golf trolleys, PayPal, or bank card functions, all you have to do is to go on the internet and search for the most appropriate plug-ins available according your needs.

Database Motivated Storage

All CMS programs are incorporated on webhosts using directories like MySQL and Office Accessibility, making it simpler to exchange or replicate content and frameworks on other sites that you want to release for your company.

Content Scheduling

Like weblogs, a CMS also allows you to set the time for a publication that you want to share for a particular duration, such as sending all your workers an email or modifying the company webpage on its birthday to celebrate the moment.

Remote Certified Access

Everything you want is on your site, and you have sign-in information to get your CMS organized on the internet. You can modify or add updates from nearly any country. Some CMSs also provide customers access to their sites through their smartphones and iPad gadgets to discuss any updates.

Search Engine Helpful URLs

One significant problem of acquiring more visitors across the globe from Google is also fixed by most CMSs. CMS customers experience complete on-page search engine optimization without having any idea about online marketing. All the URLs are search term wealthy, while including labels and web links within the content itself may be much more powerful for the search engines. Moreover, having too much content and webpages on your site is likely to draw some guests away from your site.

Quick Page Formatting

A content management system enables it the webmaster or site owner to edit or format pages online through a normal browser; those changes show up immediately. A few small paragraphs of text can be changed in just four to five minutes onsite. This can be compared with the HTML pages old system where a typical editor program had to be consumed and technical knowledge was needed, or a complex website builder completed the required work, with inherent costs and delays. With a content management system, a price change can manage to take less than a minute, or a webpage can be created in less time than it takes to prepare tea or coffee.

Fast Redesigns

Webpage design in a content management system is regulated by templates. Normally, these templates can be customized and changed so that your website will give a different look. Even the use of stock templates will not have any effect on it. This means that a website redesign may take around 15 minutes for basic work. Some tweaking may be required, but normally this system is fast paced and far cheaper than using even basic HTML.

Rapid New Webpage Elements

Many webpage accommodations can be published or unpublished with just a few administration area clicks, chiefly known as the admin backend. For instance popular pages or news columns can be presented by selecting that part and publishing it with just a click. The display block can be presented on a single page, all pages, or a few pages. Several modules are available to present all kinds of images or text items.

Presentation of Graphics

Image rotators, Flash slideshows, and image galleries can be easily used. Usually a website folder is formed on the server, the desired images are uploaded, and the module is presented to the required page.

Consistent Website Changes

Most importantly, a content management system makes changing a website routine. It enables the user to update his website consistently and always keep it fresh-looking. Content management systems make this whole process much easier without requiring much effort to be invested. In contrast to the previous system, content management systems cost less time and money. Brainstorming is not required to make your website stable.

Change has become so easy with a content management system that it has taken the form of a new marketing tool, which can be used as a matter of achieving different benefits. Most websites are able to benefit from this functionality. As it has become easy to change a phone number or other contact details anywhere, the website owners take full advantage of it and work to increase their traffic through these systems. A content management system is actually a dynamic website, instead of a static or fixed affair like a website made with HTML.

Advanced Ability

Content management system can do many difficult things that are mostly impossible on a website created with HTML, and the center of attraction is the speed of work. For instance, you can have a section, a single page, or the whole website fulfill the needs of people as a directory. The whole site or just a section can work as a membership area. A full webpage can have organized downloads, accommodated with access rights. Alternative languages for many people can also be offered. The website can offer the right language for its visitors browser settings. The website can work as a real estate or sales business. The resources and possibilities with content management systems are endless.

Better Code

In commercial stability, quality of a website is considered very important. This involves the looks of a website, qualitative measurements, and quality of code. In all these areas, modern content management system gives unbelievable advantages compared to advantages given by HTML. In general, the quality of codes of good open-source CMS is exceptionally beneficialfar better than those websites made with HTML. This encodes directly into the huge SEO potential, which means success in searches that results in ecommece success. This whole phenomenon can be demonstrated and probed easily.

Results and ROI

The fact is that most high-quality content management systems are open-source. Therefore, they are mostly free, and installation costs are not very high. In this regard, web hosting must be chosen with great research carefully, but the result is a quality modern website that can be accommodated with daily additions and edits. This is as easy as editing a document in Microsoft Word.

Finally, great commercial results are vital, and it is hard to equalize those from easily edited, search friendly or modern content management system.

Popular Content Management Systems



One can compose an entire book on the popularity, use, and benefits of the WordPress content management system. The PHP platform is considered to be the most popular content management system for blogging and indeed the most important content management system overall.

It is really a good platform for newbies thanks to the excellent documentation of WordPress and its super-quick installation. It just requires five minutes to do your thing on its content management system. Most websites use WordPress because of its user-friendliness and easy features. You can enjoy a wide array of templates. Once you buy the domain, you get access to many other exceptional features with WordPress.



Drupal is an exceptional content management system that possesses a huge active community. In addition just blogging, Drupal focuses more on the characteristics of a pure content management system. You can get access to a lot of options by just performing a simple installation. Features like profiles, forums, OpenID, and user blogs make this content management system different from others. It is easy to make a website that includes so many social features by simply installing Drupal. With third-party modules in Drupal, you can make some interesting clones of websites with little effort.



Joomla is very advanced content management system in terms of functionality. Like WordPress, Joomla is really great for newbies and requires very easy installation. Joomlas installer generally works on common hosting packages. It is very straightforward and configurable. Millions of websites run on Joomla. The content management system is commonly used by large organizations, businesses, and individuals.



Textpattern is the first preference for designers as the websites created with TextPattern possess simple elegance. Textpattern is not a kind of content management system that provides every single feature one can think of. Rather, the base of its code is minimal and svelte. The aim of the software is to give an excellent content management system that can make standards-compliant and well-structured pages. It does not provide a WYSIWYG editor; instead, TextPattern regulates textile markup in text areas to make HTML elements on the pages.

The pages created with TextPattern are extremely lightweight and load with the fastest speed. The backend of Textpattern is very user-friendly. The content management system is very simple and is best for beginners.

Hamza Khan

Hamza Khan is a part of the writing team at instantShift Design Magazine. He loves to write about tech gadgets. Hamza is always happy to share his passion about writing. You can follow instantshift on Twitter @instantshift.

Posts by Hamza Khan

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